The problem this module solves
Teams copy Word templates from a shared drive. Version names collide. Two SOPs use the same number. A form does not match the letterhead or clause set the auditor expects. Generating a new procedure still starts from a blank page.
How DMS works in OptimaGRC
OptimaGRC DMS is the document factory on the GRC spine. Pick a catalogue item, apply the organisation template (logo, header, footer, classification, approval block), and receive a controlled document with an automatic reference number. AI can draft the body from the selected framework; humans approve. Issued documents flow into Policy & Document Management for lifecycle, attestation, and the evidence vault.
What teams can do
- 200+ catalogues of policies, procedures, forms, registers, and work instructions across Cyber, Quality, HSE, Privacy, Continuity, and operations
- Organisation templates: letterhead, classification markings, approval blocks, and mandatory fields
- Automatic document reference numbers (type, function, sequence) with no duplicate IDs
- Generate policies, SOPs, forms, checklists, and records from catalogue or from a framework clause set
- AI-assisted drafting that stays inside the selected template and numbering scheme
- Issued documents inherit owners, review cycles, and control mapping on the same GRC spine
200+ catalogues
Start from industry and framework catalogues — ISO 27001, ISO 9001, ISO 45001, ISO 14001, ISO 22301, GDPR/PDPL, NESA, and operational packs — then clone and localise rather than writing from zero.
Organisation template control
Every generated file uses the approved corporate template: branding, document control block, classification, and required metadata. Local Word variants cannot leak into the controlled set.
Document reference numbers
The module allocates unique refs (for example POL, SOP, FRM, WI, REG) by function and sequence so auditors can cite the exact controlled copy.
People also search: DMS · document management system · policy generator · procedure catalogue · document reference number · controlled document templates.
Generate policies, procedures, forms, and work instructions from 200+ catalogues — then control every document with your organisation template and a unique reference number. OptimaGRC DMS is the document factory on the GRC spine. Pick a catalogue item, apply the organisation template (logo, header, footer, classification, approval block), and receive a controlled document with an automatic reference number. AI can draft the body from the selected framework; humans approve. Issued documents flow into Policy & Document Management for lifecycle, attestation, and the evidence vault.